JOB OFFERINGS
See what kind of work you can do at HireBiz!
Job Offerings
See what kind of work you can do at HireBiz!
We invite you to join Hirebiz today!
We are confident that once you work with our skilled and passionate team, you’ll never go back. Let’s talk and get the help you need.
Front Office
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Manage calendar & daily schedule
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Assist with To-Do list
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Convert calls to meetings with representatives
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Answer calls, transfer & follow up with contacts on lists
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Respond to incoming emails and inquiries
Follow up with potential clients and provide past and present clients any support required
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Handle social media platforms
Update website when needed, perform internet research, come up with marketing ideas and write professional content for blogs
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Create marketing emails and SMS
Back Office
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Take over your routine business processes
Organize documents, data entry, bookkeeping, accounting, sales order, creating invoices, sending quotes
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Ensure that proposals, spreadsheets, and other important documents are accurate proofread, and up to date
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Conduct a competitive analysis
Compile a list of relevant articles, research vendor quotes, and much more
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Handle personal tasks
Such as a vacation, flight, dinner reservation, ideas for holiday gifts, etc.
Job Offerings
Sales Callers
Requirements:
- At least 1 year work experience in Sales
- At least 1 year work experience in cold calling and appointment setting
- Must have excellent verbal and written English communication skills (neutral accent)
- Good knowledge of CRM software and telephone systems
- With an enthusiastic phone attitude and excellent interpersonal skills
- Strong attention to detail
- Vibrant, go-getter personality
- Willing to work long term
- Available to work 40 hours per week on an EST based schedule
Potential Tasks:
- Reaching out to potential or existing customers through calls to offer them the client’s product or service using scripts
- Answering customer inquiries
- Understanding customer requirements in order to close a sale
- Updating customer information on database
- Receiving and processing orders
- Meeting sales quota
Sales Callers
VIRTUAL RECEPTIONIST
Requirements:
- At least 1 year work experience in Customer Service (inbound and outbound call handling)
- Must have excellent written and verbal English communication skills (neutral accent)
- Must have excellent phone demeanor
- Must be able to work in a fast-paced environment
- Strong attention to detail
- Vibrant, go-getter personality
- Willing to work long term
- Available to work 40 hours per week on an EST based schedule
Potential Tasks:
- Call handling
- Calendar management and appointment scheduling
- File Management
- Answering customer inquiries
- Maintaining customer database
Virtual Receptionist
Real Estate Assistant
Requirements:
- At least 1 year work experience in Real Estate cold calling and appointment setting
- Must be able to call leads based on a specific script
- Must have excellent written and verbal English communication skills (neutral accent)
- Strong attention to detail
- Willing to work long term
- Available to work 40 hours per week on an EST based schedule
Potential Tasks:
- Cold calling
- Lead generation
- Digital Marketing
- Customer Support
- Social Media Management and Posting Listings
- Customer follow-ups
- Research Listings and Market Trends
- Email and Live Chat Management
Real Estate Assistant
Social Media Assistant
Requirements:
- At least 1 year work experience in Social Media Management and advertising
- Must be knowledgeable with graphic design, video editing, and content creation
- Must be knowledgeable with photo and video editing software (Adobe Photoshop, Canva, Premiere Pro, etc.)
- Must have excellent written and verbal English communication skills (neutral accent)
- Must be able to provide a portfolio of previous works
- Willing to work long term
- Available to work 40 hours per week on an EST based schedule
Potential Tasks:
- Social media content posting, scheduling and management
- Graphic Design and content creation
- Multiple social media platform engagement
- Ad Posting and Management
- Research
- Develop social media strategies
Social Media Assistant
Content Marketing
Requirements:
- Must have at least 1 year work experience in Content Marketing, Copywriting, SEO or a similar role
- Must have creative content writing skills
- Must have excellent written and verbal English communication skills (neutral accent)
- Must be familiar with social media and other content channels
- Must have strong attention to detail
- Must have a portfolio of original content writing and/or published articles.
- Preferably with a Bachelor's degree in Marketing, Communications, or a related field
- Willing to work long term
- Available to work 40 hours per week on an EST based schedule
Potential Tasks:
- Arranging digital content strategies across multiple online platforms
- Driving traffic and engagement to translate to sales
- Content writing and copywriting
- Implementing SEO
- Designing creative marketing strategies
- Editing, proofreading, and improving content
- Customer Engagement
- Google Analytics
Content Marketing
Amazon VA
Requirements:
- Must have at least 1 year work experience as an Amazon VA
- Must be familiar with product research, customer support, product listing and optimization, ad campaigns, and order processing
- Must have excellent written and verbal English communication skills (neutral accent)
- Willing to work long term
- Available to work 40 hours per week on an EST based schedule
Potential Tasks:
- Order Processing and tracking
- Product listing and image editing
- Inventory management
- Optimize content listing
- Answering customer inquiries
- Dealing with customer feedback
- Replying on Amazon reviews
- Market Research
- Email Marketing
Amazon VA
Accounting & Bookkeeping
Requirements:
- At least 1 year work experience in Accounting and Bookkeeping (for US or Canadian clients)
- Previous experience in using QuickBooks, Google Sheets, and Microsoft Excel
- Knowledgeable in using accounting and bookkeeping software
- Knowledge in US Taxation is a plus
- Must have excellent written and verbal English communication skills (neutral accent)
- Preferably with a Bachelor's degree in Accounting or a related field
- Strong attention to detail
- Willing to work long term
- Available to work 40 hours per week on an EST based schedule
Potential Tasks:
- Maintaining books of accounts and ledgers
- Data entry
- Ensuring legal compliance
- Processing tax payments and returns
- Manage balances sheets and profit/loss statements
- Audit financial transactions and documents
- Preparing budget forecasts
Accounting & Bookkeeping
Support & Customer Service VA
Requirements:
- Must have at least 1 year work experience as a Customer Service Representative (for US or Canadian clients)
- Must have excellent written and verbal English communication skills (neutral accent)
- Vibrant, go-getter attitude
- Strong attention to detail
- Excellent phone demeanor
- Willing to work long term
- Available to work 40 hours per week on an EST based schedule
Potential Tasks:
- Managing large amounts of incoming calls
- Handle customer inquiries and complaints and provide appropriate solutions
- Generate sales leads
- Communicating with customers through various channels
- Processing orders, forms, applications and requests
- Ensuring customer satisfaction
Support & Customer Service VA
General Administrative VA
Requirements:
- Must have at least 1 year work experience in handling administrative tasks such as email and calendar management, data entry, call handling, travel arrangements, file organization, records management and CRM management
- Must have excellent written and verbal English communication skills (neutral accent)
- Strong attention to detail
- Must be highly organized and detail-oriented
- Able to multitask and work in a fast paced environment
- Willing to work long term
- Available to work 40 hours per week on an EST based schedule
Potential Tasks:
- File organization
- Phone, chat, and email support
- Word processing
- Managing scheduling platforms and calendars
- Email management
- Appointment scheduling
- Database management
- Social media management
- Research and data organization
General Administrative VA
Project Researcher
Requirements:
- Must have at least 1 year work experience in Project Research
- Great utilization skills of Search Engines to maximize researches
- Ability to spot new trends in the industry for further research
- Must have excellent written and verbal English communication skills (neutral accent)
- Strong attention to detail
- Willing to work long term
- Available to work 40 hours per week on an EST based schedule
Potential Tasks:
- Collect, record, and analyze data
- Interpreta data analysis results
- Write reports, papers, and reviews
- Administering surveys
Project Researcher
Medical VA
Requirements:
- Must have at least 1 year work experience in handling a Medical or Healthcare Account
- Must be knowledgeable with Medical Insurance, Medical Billing, Appointment Setting, and Admin tasks
- Knowledge in EHR/EMR and other patient management systems is a plus (Athena, EClinicalWorks, Practice Fusion, Open Dental, Dentrix, etc.)
- Previous experience in Dental, Optometry or Ophthalmology, Pharmacy, and specific medical industries is a plus
- Familiarity with HIPAA is a plus
- Excellent written and verbal English communications skills (neutral accent)
- Willing to work long term
- Available to work 40 hours per week on an EST based schedule
Potential Tasks:
- Appointment scheduling
- Processing prescription refills
- Maintaining electronic health records
- Patient support and engagement through phone, email, and chat
- Answering general patient queries
- Verifying insurance documents
- Billing
- Digital Marketing
Medical VA
Logistics VA
Requirements:
- Must have at least 1 year experience in the Logistics industry
- Must have previous experience in cold calling, shipment negotiations, shipment inventory handling, documentation, and contacting and dispatching carriers
- Strong attention to detail
- Must have excellent written and verbal English communication skills (neutral accent)
- Willing to work long term
- Available to work 40 hours per week on an EST based schedule
Potential Tasks:
- Processing shipments
- Collecting and sending invoices
- Data entry
- Inventory management
- Order management
- Appointment scheduling
- Maintaining supply inventory
- Shipment tracking
Logistics VA
Industries We Serve
Real Estate
An organization engaged in the purchasing, selling, managing, or investment of real estate properties is referred to as a real estate business.
Unfortunately, according to the US Census Bureau, less than 5% of people who reach the age of 65 have enough money to retire or are “financially secure enough.” It might be time to think about launching a real estate investing company to meet your financial objectives if you want to position yourself for a stress-free retirement.
It won’t be simple to launch a real estate investment company, but with the appropriate planning, the effort will be well worth it. The best part is that there are many resources available on small company systems that can make learning quicker and more effective.
Unfortunately, according to the US Census Bureau, less than 5% of people who reach the age of 65 have enough money to retire or are “financially secure enough.” It might be time to think about launching a real estate investing company to meet your financial objectives if you want to position yourself for a stress-free retirement.
It won’t be simple to launch a real estate investment company, but with the appropriate planning, the effort will be well worth it. The best part is that there are many resources available on small company systems that can make learning quicker and more effective.
Problems:
Real estate is a lucrative and growing industry at the moment and as with any business, it has its internal problems. Due to a large amount of information to keep track of like acquisition, back office, appointments and also keeping tabs on client emails, inquiries and property showing. There are so many tasks to do that some of them do not directly translate to sales.
How can VAs help?
Rather than pouring in time and effort replying to hundreds of emails or endlessly calling clients for follow-ups, you could instead focus your time on activities that will lead to more sales by hiring our Virtual Assistants. Not only do they cost 50-78% less than your average employee, but they are also already trained and experienced to handle the tasks that you shouldn’t. This cost reduction is friendly for real estate startups as well as those that are already in the business. Now, with a VA handling your day-to-day back office tasks and keeping track of everything, you have more time on your hands to do activities that lead to more sales or to simply sit back, relax. and enjoy!
Real Estate
Solar
Since various Save Mother Earth movements have risen and the majority of people, along with many large companies, have started doing their part in protecting the environment, many are looking for environmentally friendly alternatives to everyday products and activities. One such product that has stepped up is Solar Power. In terms of new renewable energy capacity, solar power was the market leader in the developing sector in 2020. Since at least 2010, solar has routinely been #1 or #2 in the U.S. for newly installed electricity capacity.
Solar installers are also one of the industries in the US with the greatest growth. With a typical pay of $44,890 and a projected growth rate of 52 percent from 2019 to 2029, the trade is a good opportunity for contractors looking to break into this fascinating industry.
Solar installers are also one of the industries in the US with the greatest growth. With a typical pay of $44,890 and a projected growth rate of 52 percent from 2019 to 2029, the trade is a good opportunity for contractors looking to break into this fascinating industry.
Problems:
A thriving industry comes with its ups and downs. Due to the market’s “no time to spare” demand for renewable energy sources, solar power companies have to approach clients, spread the word about their products and services, and follow up on calls and appointments almost always quickly and simultaneously. Some companies may handle multi-tasking activities, but most have a hard time keeping up, and unfortunately, it takes a toll on their sales. Admin tasks, calls, texts, emails, setting appointments, and other back-office tasks can accumulate over time and eventually backfire on the company’s overall sales and employee efficiency.
How can VAs help?
Luckily, our Virtual Assistants are trained to handle just that and more. From calls, texts, and emails to calendar management, setting appointments, back office responsibilities, and even doing calls, generating leads, and increasing sales, our VAs can reduce the workload for your business while saving up to 50% on labor costs without letting you go through the hassle of training them. Even if you’re a startup solar company or have been in the game for a while, reducing costs would surely benefit the company. With a VA by your side, you can prioritize more important business activities or take a break and enjoy your newly found free time.
Solar
Ebay
eBay continues to play a significant role in the online market despite being one of the oldest and most well-known e-commerce platforms in the entire world. The platform is still going strong despite the growth of e-commerce, with more than $10.2 billion in sales and more than 1.5 billion active listings in 2020. Selling on eBay, though, might be challenging. By getting to know the platform’s intricacies, merchants can successfully create an online store by utilizing eBay’s selling possibilities and brand authority. Few businesses can match eBay’s scale and range. Globally, there will be close to 160 million eBay buyers by 2021. It is one of the biggest international online markets, with almost 1.3 billion product postings every day. Furthermore, eBay receives approximately 109 million visitors each month.
Problems:
Being on such a sizable e-commerce platform like eBay heavily requires your brand or store to stand out even more. Having a brand stand out does not always mean having the best deals and products; but it also shows your store’s ability to respond to customers and keep track of potential buyers. Simultaneously creating a reputable brand with your products and services and having great customer service can come across as a challenge to many stores on eBay. In the end, your business will end up endlessly juggling both responsibilities.
How can VAs help?
By hiring a specialist, like one of our Virtual Assistants, you can focus on the tasks that you are sure you can excel at. You do not need to worry about doing tedious tasks that do not translate to sales because our VAs will handle that on your behalf. Worried about tracking orders, responding to inquiries, and follow-ups? Our VAs can cover all of those, even at 50% less labor costs. Let us help you make time for what matters.
Ebay
Amazon
Amazon Business has never been in a better position to reach customers. Amazon owns almost 40% of e-commerce sales for the year 2022 and is expected to grow while its competitors are being blown away by its rapid expansion in the online consumer market. Boasting 300 million active customer accounts, 1.9 million sellers, and reaching up to 180 countries globally, Amazon can have great upside in opening up opportunities for selling your products locally and globally as well.
Problems:
With 300 million active customer accounts and 1.9 million sellers, you might have a lot of customers, but you also have many competitors. A simple way to stand out in the market is by having great customer relationships. While it sounds easy, having great customer relationships is a combination of efficient customer service, responsiveness, a seamless order system, and constant engagement with the target audience. Businesses commonly run into issues like an inability to respond to inquiries, uploading delays, and not getting to follow up, which eventually pile up negatively on your operations. Failing to deliver on one customer relationship avenue affects the performance of the others, which is why it is essential to be precise and punctual at each outlet.
How can VAs help?
Having a specialist on board who could handle social media, e-commerce, email, admin tasks, back office, and phone-related activities is going to be the key to an Amazon business’s success. Having a HireBiz VA or VAs by your side covers most, if not all, the tasks you need to operate your business while reducing your labor costs by 50% and increasing the company’s overall productivity rate by freeing up time for you and your employees. Your business now has the time it needs to create opportunities that generate more sales than it did before hiring a VA.
Amazon
Shopify
No other e-commerce platform is as quick, easy, and user-friendly as Shopify. Its easy-to-use interface, numerous template and design options are just some of the strong points Shopify has that attract its massive base of users. With consumers, businesses, and entrepreneurs flocking to the platform due to its number of languages availability, and global reach, doing business has never been so easy.
Problems:
Shopify’s strengths do come with a price. After you’ve established your e-commerce shop on the platform, keeping up with hundreds to thousands of orders, inquiries, transactions, and emails a month from many countries requires a lot of tedious work. Responding through emails, answering every question and inquiry on time, and tracking all transactions require accuracy and attention to detail. While the business owners or operations managers can handle these kinds of tasks from time to time, it is time that should’ve gone to generating sales instead.
How can VAs help?
Owners can go through the process of finding, interviewing, hiring, training, and onboarding new employees to handle these tasks, but that process would only delay them from handling the tedious work that quickly piles up. Another issue is that there is a chance that the new employee may not stay permanently with the company, which will repeat the hiring cycle once more. A solution to this issue is to hire a Virtual Assistant. Not only are they already trained to handle a lot of back office and admin tasks but they can also do calls, social media, set appointments, track clients, and more. Additionally, you also save up to 78% on labor costs. Having a VA by your side is a cost-effective and affordable solution for your growing Shopify business.
Shopify
Home Improvement
Home improvement ranges from simple gardening and maintenance to massive interior design and home overhauls. Projects like these take a lot of time, effort, and resources from start to finish. Additionally, for the home improvement industry, office and back office tasks require immediate attention. Replying to inquiries, setting oculars and finding the right suppliers and resources require timely responses to create an efficient, income-generating system.
Problems:
When it comes to homes, clients only want the best. Usually, business owners in the home improvement industry have to physically see the location for a better understanding of the project. With multiple site visits per week or even per day, business owners have little to no time to answer every call and email. What’s more, allocating time and effort to calls and emails takes away time from their current project.
How can VAs help?
In a very busy industry such as home improvement, business owners and companies should always have someone managing their admin work while also having an understanding of the ins and outs of the industry. Having a Virtual Assistant that can manage the admin work while the project managers and owners are on the field would greatly boost the business’ productivity.
Home Improvement
Collection
After numerous unsuccessful attempts to collect its receivables, a creditor frequently hires a collection agency. A collection agency is a business that lenders or creditors utilize to recover money from accounts that are past due or in default. The debt-collection work may be delegated by a lender to a third party (the collection agency), or it may be handled by an internal division or a debt-collection subsidiary. Collection agencies and collection in general require precision and a good eye on the numbers due to their nature, which focuses entirely on money.
Problems:
When it comes to collection, everything is an important task as long as money is involved. The last thing you want when it comes to money is not knowing where it goes. That is why daily activities like follow ups, emails, inquiries, customer support, tracking payment dues, and research are all very crucial responsibilities. As big a responsibility as those daily activities are, you cannot expect to do them all with little or no help.
How can VAs help?
To overcome the daily struggles of a company in the collection industry, you need assistance. Having a collection specialist virtual assistant who knows accounting, customer support, state laws, and can do extensive research, organize documents, and file letter requests is a game changer. With someone managing these tasks while also providing you with daily reports, you can be assured that your back-and-front office work is in capable hands. What’s more, most HireBiz VAs are affordable by the hour. You will not only get an efficient employee but save money as well.
Collection
All E-Commerce
A business concept known as e-commerce involves buyers and sellers exchanging goods and services with customers online. Business to Business (B2B) and Business to Consumer (B2C) e-commerce are two popular forms of the model. While B2C vendors concentrate on selling goods to consumers, B2B vendors concentrate on selling goods that other businesses may need. E-commerce’s key difference from a traditional business is the platform on which it is primarily operated. Like any traditional business, e-commerce deals with the same administrative, back-and-front office tasks, and arguably even more if you include social media and online messaging.
Problems:
E-commerce faces issues like any other business. Social media inquiries, posting, engagement, and marketing are just a small fraction of it. Add in general marketing, user interface, customer service, emails, texts, calls, and even accounting and ledger work. An e-commerce business can easily get overwhelmed by the number of pending tasks and backlogs from multiple sources. While you can deal with most of the issues, the time and effort spent on fixing them do not generate any revenue.
How can VAs help?
To deal with never-ending and piling backlogs, you will need a dedicated employee whose main job is to fix, manage, and come up with solutions to the problem. That’s where VAs come in. Having a VA handle social media, back office, and front office work while only paying as little as $8 per hour will surely be a great investment. With a VA handling your non-income generating tasks, your E-commerce business can focus on earning the big bucks while you can sit back, relax, and enjoy your free time.
ALL E-Commerce
Insurance
Insurance is a safety net for your finances, providing protection against unplanned or unintentional occurrences, including vehicle accidents, fires, theft, and even natural disasters. There are many types of insurance that can cater to your needs. The most common ones are health, life, disability, and auto insurance. Insurance contracts are only valid for a certain period of time (policy terms) meaning, you will have to renew it or buy a new one at the end of the given term. You even have the choice to name a beneficiary with other insurance firms.
The most challenging part of insurance is having to pay for a service you hope you never need. Nobody wants to experience a negative event. However, experiencing a loss without insurance may leave you in a challenging financial position.
Problems:
You will be working with a lot of money from many different people in the insurance industry along with managing routine duties like gathering data, information, organizing it, and managing customer service. You will need all of your energy and time to settle accounts, cover overdrafts, review balances and due items. Apart from that, you will also need to be accurate in the data that you provide to your clients. All these tasks would slowly pile up and create a backlog of work that you definitely do not want to deal with.
How can VAs help?
Time is of the essence in insurance, since you are preparing for unexpected moments. Resolving outstanding issues earlier could benefit not only you but also your client. With accounts that have to be settled and finances to be sorted out per customer, you will need assistance to do these tasks efficiently.
Virtual Assistants are tech-savvy now, most of the work on setting insurance can be done online. They can help lighten the load by keeping track of the payments as well as contacting clients for follow-ups on any discrepancies on their accounts. A VA’s primary job is to work on time-consuming tasks while you are focusing on other matters that might need urgent attention.
Virtual Assistants are tech-savvy now, most of the work on setting insurance can be done online. They can help lighten the load by keeping track of the payments as well as contacting clients for follow-ups on any discrepancies on their accounts. A VA’s primary job is to work on time-consuming tasks while you are focusing on other matters that might need urgent attention.
Insurance
Finance
The term “financial services” is used to refer to a wide range of products and services provided by the field of finance, including anything from payments and digital banking systems to insurance and money management. Financial services have a wide range of stakeholders and proactive entities, including legacy banks, credit card issuers and processors, and up-and-coming competitors. Additionally, as financial activity becomes more digitized, financial institutions and startups are developing their technology and expanding remote services, especially if consumers do choose to manage their finances from home or mobile devices.
Problems:
When dealing with an industry that handles huge amounts of money, accuracy and transparency are keys to good business growth. Tracking accounts, settling bills, spotting fraudulent transactions, scams, and dealing with unrecognized purchases are only a few of the issues that a business in the finance industry deals with. In a business that revolves around people’s money, every transaction could be a make-or-break for the company, particularly if it’s for a big account.
How can VAs help?
With money involved in every action between business and client, you won’t want any inconsistency in the process. It is essential for a finance business to allocate specialists that are capable of carefully handling each and every transaction that comes in and out of the company. Having a VA that specializes in finance, accounting, and customer service, for example, is a big asset for finance companies. Handling calls, emails, and inquiries while also tracking account movement, bills, and purchases are just some of the skills a specialist VA can offer your business. With a business that deals with clients’ money, you definitely need to invest in a VA that can handle those responsibilities.
Finance
Medical
Health and healing are two of the focuses of medicine. It involves nurses, physicians, and a range of experts on various subjects under medicine. The medical or healthcare industry provides goods and services that aid research, disease diagnosis, treatment, and prevention, among many other facets of health.
To facilitate an efficient healthcare system, focusing on activities such as administrative, financial, and even research-related processes requires ample support with the appropriate skillset.
To facilitate an efficient healthcare system, focusing on activities such as administrative, financial, and even research-related processes requires ample support with the appropriate skillset.
Problems:
Working in medicine requires accountability not only for the patient’s health but yours as well. Nobody will gain from you being exhausted, so getting assistance with these daily duties will be beneficial. In addition, scheduling problems are likely to occur if not resolved beforehand, affecting both the attending doctor’s schedule and the patient’s time. Monitoring customer accounts for unpaid balances, payment dues, and the application of medical coverages on their statements are all part of your everyday tasks. It can be challenging for doctors to balance taking care of patients while finding adequate time for these projects.
How can VAs help?
To alleviate those issues, you will need a medical virtual assistant. A medical virtual assistant collaborates with healthcare providers, patients, and health insurance companies to uphold the interests of all parties involved in the medical system. They can work with you online to manage the majority of your paperwork, appointments, and digital-based tasks. Even check through patient accounts for overseeing payment matters and providing follow-ups through emails, calling, or texting. They take care of all the straightforward tasks, leaving you free to manage your profession and allot your energy to more pressing issues.
Medical
Mortgage
In the United States, mortgage lending is a significant area of finance, and many of the requirements that loans must follow are designed to please investors and mortgage insurers. As debt securities, mortgages can be freely transferred to and assigned to other holders. For companies and businesses in the mortgage industry, there are various factors to keep note of, but they all narrow down to loaning services and property settlements. With these two being your top priorities in the company internally and externally, precision and attention will be the key components in running a successful mortgage company.
Problems:
In a very tough and money-centered industry, mortgage businesses’ customer service and experience should be a cut above the rest of their competitors. From taxes, brokers, bills, payments, collection, unsettled accounts, creating appointments, and inquiries or questions from future clients, mortgage companies have many important matters to keep track of. Delays or miscommunications between employees might lead to losing potential clients or create unfavorable conditions for present ones.
How can VAs help?
Since precision and attention are differentiators between a successful and failed mortgage company, the business should always operate at 100%. A company, regardless of industry, is prone to miscommunication, and instances of miscommunication increase when there are many variables at play. Tracking responsibilities like brokers, payments, collections, accounts, and everything else that happens would be a lot easier with a dedicated specialist on the job. Finding a specialist VA with accounting and customer service experience is easy and affordable right here in HireBiz. Once you have a specialist on deck, you will never have to worry about back office and front office backlogs anymore.
Mortgage
Legal
In the United States alone, almost all of the top legal firms in the world are located there. Kirkland and Ellis, Latham & Watkins, Cravath, Swaine, and Moore LLP, just to name a few of the top-performing law firms in America. The legal industry earns hundreds of billions of dollars annually and is expected to grow in the country and globally. Being in the industry that deals with different branches of US law, big company firms like the ones just named, offer legal coverage over a lot of laws while smaller ones deal with more local and special cases.
Problems:
Big legal firms, local legal firms, or even independent lawyers face common back-and-front office issues regardless of size and clientele. A firm’s daily tasks will always consist of case management, filing documents and other legal requirements, setting appointments, and attending meetings. A larger firm handles hundreds of files and documents, while a smaller firm focuses on getting new clients. Having well-organized documents and appointments but also answering inquiries, calls, and emails will be a lifesaver for legal firms and companies.
How can VAs help?
Generally, a legal firm with a case manager, paralegal, intake specialist, or direct assistant to the firm or attorney leads to better production and results. A VA that specializes in US laws and can effectively assist the firm or attorney in their daily tasks will be a game changer for all parties involved. Law firms and offices alike will greatly benefit from having an affordable and dedicated specialist working with them. The attorneys’, lawyers’, or clients’ requirements will always be monitored and updated by the VA on shift. Last but not least, the firms and offices now have more time on their hands, and they can focus more on tasks that generate revenue or take a day off if they want to. A specialist VA is definitely a boost to scaling up your firm this year!
Legal
Cleaning
The cleaning industry has always been more than just a service. It has been growing and expanding and now caters to both residential and commercial areas. Studies show that the cleaning industry grows by 6.6% annually while revenue grows by 14% per annum. While some point out that the pandemic has raised the standards for cleanliness and hygiene, it can also be said that the presence of work-from-home setups contributed to its growing popularity. By the rate of its growth, by the year 2024, it is expected that 80% of households will be using cleaning services. With its consistent expansion rate, one could expect the cleaning industry to be a very viable market in years to come.
Problems:
Cleaning services and companies vary from business model to business model. Some cleaning services offer one-off cleaning, while others are more subscription based with the option to upgrade whenever the client wants, but like any other company or business, cleaning has the same fundamental issues most businesses have. Replying to emails, answering calls and texts, entertaining clients, answering inquiries, setting appointments, and tracking orders and requests – the cleaning industry faces these challenges daily. Whether they sell cleaning products or the service itself, companies will always need top-notch performance when it comes to front-and-back office responsibilities.
How can VAs help?
With so much of the operations happening in the front and back offices, cleaning companies will need someone who can not just do the job effectively but can also be organized, efficient, and spotless! When you have a dedicated Virtual Assistant managing your day-to-day, administrative and customer service work, you are guaranteed to find extra time and resources to allocate to other areas of the company. No more unanswered messages, no more missed appointments, while completely feeling the benefits of having a committed Virtual Assistant just for you.
Cleaning
Property Management
Property managers are accountable for the continuing maintenance, security, and upkeep of properties, as well as daily repairs and fixes. They typically work with those who own property-related investment assets, including parks, malls, private communities, apartment complexes, and condominium buildings. Property managers are responsible for the daily monitoring of all residential, commercial, and industrial real estate for their clients. Handling tenants, collecting rent, taxes, maintenance, and operating under local laws and regulations are all in a day’s work for property managers.
Problems:
Handling daily responsibilities like tenants, rent collection, tax collection, property maintenance, meetings with clients, drafting, signing leases, and managing other employees are all very tedious and require 100% attention. That is just for one property. Those tasks multiply per client and property under the company. Most managers will have trouble keeping up with the inquiries and needs that the job is asking for.
How can VAs help?
Having a dedicated VA who thinks and responds like a property manager but operates like a well-seasoned management receptionist is what you will need. Keeping up with inquiries, drafting contracts, collecting rent, and delegating tasks will be the least of your worries. With a VA handling most of the back office work, you can now get rid of your most annoying tenants: stress and backlogs! Now, you can freely work on activities that will grow revenue or use your newly acquired free time to take your time for leisure!
Property Management
Sports and Arts
The most popular sports are football, basketball, soccer, baseball, and hockey. Meanwhile, famous art styles include abstract, modern, pop art, fantasy, and contemporary. They may seem totally unrelated to one another, but they have more in common than meets the eye.
There is much more going on behind the scenes than what we can see on TV and in the media. Sports and Arts bring a lot of people together, regardless of background and age. They help us interact and communicate with each other globally by allowing individuals to express themselves physically, emotionally, and even cognitively. They provide not only a platform to exercise our skills and abilities but also a chance to showcase our creativity. Though it may look easy, it isn’t simple because it requires focus and commitment. Even famous artists and athletes allot ample amounts of time for their artistry and training to be better at their craft.
There is much more going on behind the scenes than what we can see on TV and in the media. Sports and Arts bring a lot of people together, regardless of background and age. They help us interact and communicate with each other globally by allowing individuals to express themselves physically, emotionally, and even cognitively. They provide not only a platform to exercise our skills and abilities but also a chance to showcase our creativity. Though it may look easy, it isn’t simple because it requires focus and commitment. Even famous artists and athletes allot ample amounts of time for their artistry and training to be better at their craft.
Problems:
Athletes and artists can share some struggles when it comes to paperwork. Between contracts and project agreements, it can get a bit overwhelming to keep track of everything. Additionally, keeping tabs on schedules, whether it be for training, meal plans, or deadlines, must always be on the dot. The duties and responsibilities don’t stop there because there are showcases, sponsorships, and promotions of brands to work on too. Managing those while still working on your craft can work up quite a sweat.
How can VAs help?
Honing your skills and abilities takes time and effort; it doesn’t simply happen overnight, and most importantly, you don’t want any time wasted. With a virtual assistant by your side, they can help you dedicate more time to your craft instead of having to answer emails and phone calls. By having them take the lead in handling your social media accounts, they can free up your time and give you a chance to relax and refocus. Moreover, by having someone assist you in terms of meetings and appointments while simultaneously tracking upcoming deadlines, you can rest easy knowing you have someone handling those tasks. With time being your most valuable asset, a VA is a sure-fire solution to having more time on your hands.
Sports and Arts
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